IP Renewals Administrator - Bristol or London

Mewburn Ellis is the forward-looking IP firm. We work with organisations building the brands and technologies that will define tomorrow. We help them use their intellectual property to navigate that journey, to imagine, plan, nurture, protect and deliver their innovations to market.

We strive for quality in everything we do, this includes fostering high-quality careers for our people. We want all colleagues to have long-lasting careers, that will stretch, challenge and reward them. We have a culture that is open, inclusive and centred on learning and our goal is to help every individual reach their potential.

There has never been a more exciting time to join Mewburn Ellis. We are an ambitious, growing firm that puts our people at the heart of everything we do. We are proud to be recognised as a Great Place to Work™, reflecting the culture we have built together and continue to strengthen.

We are equally proud of our commitment to sustainability. Mewburn Ellis was the first intellectual property firm in the world to be awarded the prestigious EcoVadis Platinum Medal, the highest rating for sustainable business practices. We continue to retain this accreditation, reflecting our ongoing commitment to operating responsibly and creating a positive impact for our people, clients and communities.

The role

We are recruiting for an experienced IP Renewals Records Administrator to join our team in Bristol or London.

The IP Renewals team plays a critical role in protecting clients’ intellectual property rights by ensuring that patent, trade mark and design renewal requirements are identified, monitored and completed accurately and on time.

The role involves managing renewal deadlines across multiple jurisdictions, reviewing official and supplier communications, obtaining and recording client instructions, arranging renewal payments and ensuring that all relevant case information is accurately maintained within the firm’s IP management system.

Renewal work is deadline-driven and frequently involves complex portfolios, jurisdiction-specific requirements and significant financial transactions. Exceptional attention to detail, strong organisational skills and the ability to manage high volumes of time-sensitive work are therefore essential.

What’s in it for you?

We have an excellent benefit package which includes:

• Competitive salary
• A blended office and home working approach
• 30 days leave (exc. Bank Holidays)
• Generous pension scheme
• Interest-free season ticket loan
• Enhanced family leave
• Cycle to work scheme
• Paid day off for charitable endeavours
• Discount Voucher Scheme
• Electric Car Scheme
• Workplace ISA
• Healthcare Cash Plan
• Care concierge

Our successful growth story is down to our people. And we take the wellbeing of our people seriously offering a huge suite of initiatives to de-stress, engage and enthuse. We care about wider society too and the communities in which we operate, read about our Forward Community Programme to find out more about how we're giving back.

About you

You will ideally have experience working in intellectual property administration, preferably within an IP renewals, records, formalities or patent administration environment.

Experience of managing patent, trade mark or design renewal deadlines would be particularly advantageous. Familiarity with renewal fee payments, foreign attorney instructions, patent office communications or external renewal service providers would also be beneficial.

You will have experience in a fast-paced, deadline-driven office environment, with strong planning and organisational skills to prioritise workloads and manage competing deadlines. This includes managing high volumes of renewal dates, instructions, payments and correspondence.

Exceptional accuracy and attention to detail are needed when handling case numbers, jurisdictions, payment amounts and due dates. You will have a methodical approach to checking work and reconciling information across systems and reports.

Strong numerical skills support the review of quotations, payment information, invoices and financial records. Candidates should also be able to identify and promptly escalate risks, missing instructions and data discrepancies.

Confident communication with internal and external stakeholders at all levels is important, alongside the ability to work effectively both independently and as part of a team, including remotely.

Skills and Experience

• Good general education with a minimum of 5 GCSEs at Grade 4 / C or above (or equivalent), including English and Maths
• CIPA IPAC/IPPC qualification – advantage but not essential
• An understanding of intellectual property rights and the importance of renewal and maintenance deadlines would be beneficial.
• Proficient in MS Office, including Word, Excel, and Outlook
• Experience using IP management systems, databases, document management systems or renewal platforms would be advantageous.
• Excellent communication skills with the ability to communicate effectively verbally and in writing in a clear, concise, and friendly manner essential.
• Ability to manage priorities effectively to meet deadlines and adapt to a busy and changing workload.

Your career is important to us, and we will invest in you to allow you to develop and grow. If you are excited by the prospect of this role and where a career with Mewburn Ellis could take you, we’d love to hear from you.

If you would like more information on the role and a detailed role description, please contact us on recruitment@mewburn.com

Your privacy

As part of our recruitment process, Mewburn Ellis collects and processes personal data relating to job applicants. Read our Job Applicant Privacy Policy for more details.

Information for agencies

Mewburn Ellis work with a select number of agencies to support our recruitment.

Applications will only be accepted from agencies who have been briefed specifically on this role and submitted via the ATS link.

We ask that you do not to send speculative applications, or candidate details, for this vacancy. We will reach out directly if we require additional support with this role.